Establishing New Sites

Dear new contributor to the GLORIA network,

for establishing new GLORIA long-term observation sites ('GLORIA Multi-Summit' sites), please, follow this short guide.

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1. Site selection

A brief description of the sampling design is given under: GLORIA Multi-summit approach.
It is important to carefully consider the criteria for site selection, described in detail in the GLORIA Field Manual. The manual is available in English, Spanish and Chinese.
Your selection of summit sites should be verified in the field before making a final decision. It is highly recommended that you select all four summit sites within your target region before starting establishing permanent plots.
Should you have any doubts about your (pre-)selected sites, please do not hesitate to discuss it with the GLORIA Coordination Office.

2. Contact the GLORIA coordination

Mail to the GLORIA-office

Before you start fieldwork (plot setup and recording), please contact the GLORIA Coordination Office with the following details of your target region and of the selected summit sites:

  • the mountain range where your sites are located,
  • the names of the summit sites,
  • a three-character code for each summit site, (please use alphabetic characters)
  • geographical coordinates of each site (deg., min., sec.),
  • the elevation above sea level (in metres) of each site, and
  • the time (year, months) when you foresee the establishment of the sites.

3. Registration and code of your target region

Your target region and contact person(s) will be registered and the GLORIA Coordination Office will assign a GLORIA-wide unique five-character target region code to it. The first two characters of the code indicate the country and three characters identify the target region.

4. Preparation for plot setup and recording

See the checklist of materials in the GLORIA Field Manual, including instructions for constructing sampling grids and information on temperature data loggers.

5. Setup and recording of permanent quadrats and summit area sections

Follow the GLORIA Field Manual which also includes the sampling forms. Please check the GLORIA web site for recent updates.

6. Preparation for the data input

This step is not described in the Field Manual; therefore the procedure is described here in detail

  • Identification of taxa:

    We strongly recommend to making collections of all species that were recorded on the four summit sites of a GLORIA target region and to prepare herbarium vouchers. In any doubtful case, at least one herbarium specimen must be collected (but do not remove plants from the 1m x 1m permanent quadrats).

    Complete the identification of all taxa that were encountered at your summit sites.
    If some recorded plants remain unidentified, always refer to a herbarium voucher when preparing your species list.

  • The complete species list:

    Prepare a complete species list of all taxa you have recorded on your summits: i.e. one single list containing all species of the four summit sites. We need this list to prepare the appropriate input tool for your target region. Therefore, check your field sheets to make sure that you have included all taxa.

    Use the Taxa input sheet (xls) . Fill in all fields (columns A to N) for each taxon wherever applicable. Please stay exactly to the scheme in the taxa input sheet; compare with the example version Taxa input sheet EXAMPLE (xls)  .

    While entering your taxa, also see the GLORIA species list, (for vascular plants) for already listed names and synonyms.

    See the Taxa input sheet EXAMPLE (xls)  on how to enter unidentified cases.
    For species identified but where identification is doubtful, do the same as for the exactly identified species. In such cases, however, do not forget to tick cf. (confer) later on when you do the actual data input by using the GLORIA input tools. Both unidentified species and species where identification is doubtful require at least one herbarium specimen.

    We will again check your list for consistency in communication with you and will include it in your data input tool.

7. Data input - the "GLORIA Data Input Tools (GDIT)"

The data input tool (GDIT), provided by the GLORIA Coordination Office is a MS Access package. The GDIT with your species module will be e-mailed to you after you submit your species list. This tool is designed to enter all your data. A detailed help file is included with it and the GLORIA office can provide further assistance in case of technical difficulties.
After completing the data input, a data consistency check is made.

8. Data submission and compilation in the central GLORIA database

Contact the GLORIA coordination about the current data upload mode. Your data will be compiled in the central GLORIA database.
The data provider (you) retains exclusive ownership of the data. After your data is included into the central database, it will be fully accessibly to you, and a summary will be made available in the public domain. The use of your full dataset or parts of it by interested parties (including the GLORIA Coordination Office) requires the data provider's permission including issues about authorship of resulting publications.

9. Photo documentation - submission of photographic data

The photographic documentation of your plots and settings is crucial for any reinvestigation. Thus, these data must be included in the central database. The GLORIA Photo documentation Management Tools (GPDM) can be downloaded from the GLORIA web site. It contains a detailed help file and allows cataloguing of digital photo data in a standardised manner. Access rights to your photo data are the same as specified under point (8).

10. Temperature data

The data submission (under point 8) includes the indication of the number of temperature loggers, serial numbers etc. and the start time of the measurements. For submitting your temperature data collected during the first measurement cycle - (earliest after 1 year or after 3 years) please contact the GLORIA Coordination Office.